PRIVACY POLICY
European Freediving Photography Award — I Edition 2026
- Data ControllerThe Data Controller for the processing of personal data collected through the European Freediving Photography Award (EFPA) is:
ASD La Parola del Mare Club
Via di Chiadino 58, Trieste, Italy
Email: info@freedivingphotoaward.com
Website: www.freedivingphotoaward.com
No Data Protection Officer (DPO) has been appointed, as this is not required under the applicable regulatory framework for this type of organisation.
- Data Collected and Purposes
2.1 Contact Form
When you use the contact form on our website, we collect: name and surname, email address, country of residence, subject and message. This data is processed exclusively to respond to your enquiry, on the legal basis of legitimate interest (Art. 6(1)(f) GDPR).
2.2 Competition Registration
When registering for the EFPA, we collect: name and surname, email address, country, photographic works submitted, EXIF/IPTC metadata, and payment information. This data is necessary for the management of the Competition and the fulfilment of the contractual relationship (Art. 6(1)(b) GDPR).
2.3 Payments
Payment data (credit card, bank transfer details) is processed through secure third-party payment providers. ASD La Parola del Mare Club does not store payment card data directly. Processing is based on the execution of a contract (Art. 6(1)(b) GDPR) and compliance with legal obligations (Art. 6(1)(c) GDPR).
2.4 Newsletter
If you subscribe to our newsletter, we collect your email address and, optionally, your name. Data is processed on the basis of your explicit consent (Art. 6(1)(a) GDPR). You may withdraw your consent at any time by clicking the unsubscribe link in any newsletter or by writing to info@freedivingphotoaward.com.
2.5 Submitted Photographs
Photographs submitted to the Competition are processed for the purposes of jury evaluation, publication on official EFPA channels, exhibition, inclusion in the EFPA Charitable Calendar, and promotional use, in accordance with the licence granted under Art. 11 of the Official Rules & Regulations.
- Cookies
Our website uses the following types of cookies:
- Technical cookies — strictly necessary for the website to function correctly.
- Google Analytics cookies — used to analyse website traffic anonymously. You may opt out via: tools.google.com/dlpage/gaoptout.
- Google reCAPTCHA — used to protect forms from spam and automated abuse.
You may manage your cookie preferences through your browser settings or via our cookie consent banner.
- Data Retention
- Contact form data: retained for 2 years from the date of your enquiry.
- Competition registration data: retained for 5 years after the close of the Competition, as required by applicable law and the Official Rules & Regulations.
- Payment data: retained for 10 years in compliance with Italian tax and accounting obligations.
- Newsletter data: retained until you unsubscribe or withdraw consent.
- Submitted photographs: retained for the duration of the 3-year licence period and, where published online, may remain accessible for historical purposes thereafter.
- Data Sharing and Third Parties
Personal data will not be sold or transferred to third parties for commercial purposes. Data may be shared with:
- Jury members — for the sole purpose of anonymous evaluation of submitted works.
- IT and platform service providers — acting as Data Processors under appropriate agreements.
- Payment processors — to handle entry fee transactions securely.
- Public authorities — where required by law.
Some service providers (e.g. Google) may transfer data outside the European Economic Area. Such transfers are governed by Standard Contractual Clauses approved by the European Commission.
- Your Rights
Under GDPR, you have the right to:
- Access — obtain confirmation of whether your data is being processed and receive a copy.
- Rectification — request correction of inaccurate or incomplete data.
- Erasure — request deletion of your data (‘right to be forgotten’), where applicable.
- Restriction — request that processing be limited in certain circumstances.
- Portability — receive your data in a structured, machine-readable format.
- Objection — object to processing based on legitimate interest.
- Withdraw consent — at any time, where processing is based on consent.
To exercise any of these rights, write to: info@freedivingphotoaward.com. We will respond within 30 days. You also have the right to lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali): www.garanteprivacy.it.
- Security
ASD La Parola del Mare Club implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction or alteration, in accordance with Art. 32 GDPR.
- Updates to This Policy
This Privacy Policy may be updated from time to time to reflect changes in applicable law or our data processing practices. The current version is always available at www.freedivingphotoaward.com/privacy. The date of the last update is indicated below.
⚠ Last updated: May 2026
